Delta County Fair Board Minutes 04.09.2024

Delta County Fair Board Meeting Tuesday April 9, 2024

Delta County Administrative Building 560 Dodge - Delta, CO 81416

Members in attendance: Jennifer Craig - President, Ryan Bates – Vice President, Cristen Chermak - Secretary, Kelsi Ward – Treasurer, Robbie LeValley – Delta County Administrator. Phillip Hulet – Member, Kim Kelley - Parade and Vendors, and Gary Peebles were not in attendance.

Jen called the meeting to order at 6:00 p.m.

Guests: Jackie Shea - Tri-County 4-H Extension Agent

Minutes

Jen asked for any additions or corrections to the minutes. No changes or corrections were presented by board members. Jen asked for a motion to approve the minutes. Kelsi made the motion to approve the minutes and Ryan seconded the motion.

Treasurer’s Report

Our debit card number was compromised. Kelsi cancelled the card, and ordered a new card. There were three charges to crocs.com totaling $288.84 that have been disputed.

Since our last meeting, we have deposited $10,955 in sponsorship money. The Sale Committee has also paid their 2022 & 2023 Beer Garden invoices totaling $1,765. Currently, the only outstanding invoice is the bill for their half of the Porta-coolers for $175.

We only paid one major expense, which was to Sheridan Buckles for belt buckles for $1,785. We did pay $2,000 to The Grove for the Sale Committee’s Buyer’s Dinner. However, that the Sale Committee have reimbursed expense. 

Current account balances are:

• Checking: $85,640.33 
• Money market: $20,602.29 
• Total: $106,242.62

Ryan made a motion for the board to approve the Treasurer’s report. Cristen seconded the motion. The motion passed unanimously.

There are a couple of outstanding items from last year to address. There is an outstanding reimbursement check for banners. Kelsi will void the check and reissue. Cristen needs to submit an invoice for Heritage Hall expenses from last year. The other item to discuss is payment for royalty travel expenses for last year. Since the board had previously agreed to reimburse travel expenses for Royalty, Kelsi will write a check to each of the girls for $250. 

Extension Office Report

Jackie did not have anything new to report.

County Commissioner Report

Robbie LeValley was unable to attend this meeting, so there was not a report.

Guests/Public Comment

There were no guests at the meeting.

Agenda Items 

• The Board reviewed the schedule as currently proposed to discuss additions or changes. 
• Cristen mentioned finding a better way to attach signs to Heritage Hall. Signs consistently fell last year. Ryan will investigate possibilities. 
• The board discussed and set admission and wristband prices. Wristbands will cover all events. The wristband cost will be $30 for everyone – including kids. Individual event prices will be set at $15 for adults, $10 for kids 8 to 15, kids 4 to 8 are $8, seniors are $12. 
• Campers must purchase a wristband for each person.

Other New Business/Discussion Items

• There are opportunities for Delta County Ambassadors to attend events, be of service, and promote Delta County. Jen talked to individuals affiliated with the National Western, Colorado State Fair, and the Colorado Beef Council. The Colorado Cattlemen’s Association would like our ambassadors to also be their ambassadors. they have several events they want the kids to attend. They will make presentations, set up a booth about Delta County, and then be involved in 3 the cattlemen's meeting. The Colorado Cattlemen's Conference around June 24th. They would like the kids to attend that conference. 

National Western stated that our ambassadors can help with all kinds of things. State Fair would like to have a Delta County booth in the Exhibit Hall. The ambassadors would man that booth at specific times and help with events. The Cattlemen Association has a booth at the National Western Stock Show. They would love the kids to staff the booth. They can also have information about Delta County. 

Jen and Ryan are looking at shirts for the ambassadors – possibly a couple of different shirts and buckles for them to wear at events. Ambassadors will also attend local fairs and festivals. Having ambassadors already asked to participate in three big events statewide events is amazing. 

We need to select our ambassadors by June 1. Jen is working on the application form. Information regarding events ambassadors will attend and participate in will be included on the form. 

• Cristen asked for input from the board regarding Heritage Hall planning. Cristen had concerns for a couple of issues from last year. She had already produced solutions for those issues and was interested in hearing if the board had other suggestions. There was also a quick discussion about planning department/supplemental set up areas of Heritage Hall. 
• Jen will be out of town the month of June. She will have her computer and all her fair board information. 
• Cristen will count the ribbons on hand and get a current count. 

Jen asked for a motion to adjourn the meeting. Cristen moved to adjourn the meeting and Kelsi seconded the motion. After a unanimous vote, the motion passed. The meeting was adjourned at 7:00 p.m.